Reclaim Time by Reshaping What Fills Your Week
✨ Identify your true priorities vs. low-value distractions
✨ Stop energy leaks by sorting tasks that don’t belong
✨ Make space for deep work, rest & what matters most
The SYSTEM8® Big, Medium & Small Rocks Smart Tool gives you a time clarity system you’ll use again and again.
With this smart spreadsheet, you’ll sort your tasks by value, urgency and importance — and finally build your week with intention.
Visual. Powerful. Repeatable.
Clarity doesn't come from more thinking, planning or courses.
Most courses, templates and tools fail because they ask you to define what you want - while you are inside the pattern that's producing your current results.
The SYSTEM8® Smart Tools works differently:
By using targeted inputs & AI-supported analysis, we surface the patterns shaping your current results within minutes - no self-assessment or guesswork. You get:
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An objective view of what’s actually influencing your outcomes
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Clear signal over noise and hidden blindspots
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Direction based on evidence, not opinion
Finally clarity arrives quickly - and changes where effort goes next.
“Is your calendar full, but your life still feels off?”
Time Clarity. Energy Focus. Smart Planning — in One Sheet
The Big, Medium & Small Rocks Smart Tool helps you:
✅ Sort tasks by impact — big, medium and small
✅ Spot what to keep, delegate, delete or defer
✅ Build weekly flow around your highest values
Use it daily, weekly or monthly to stay aligned and in control — even in chaos. Built for consistency. Designed for real life.
This isn't another course or app or even chatgpt overlay.
It’s a proven smart tool — built from over a decade of real coaching experience to give you personalised insights instantly with the precision of a strategist & the intuition of a SYSTEM8® coach.
Simple. Fast. Proven. Effective.
Backed by decades of Coaching Experience
SYSTEM8® was created by Swan to help you find the famous work-life balance —without adding more stress or complexity to your busy schedule. Instead of overwhelming you with complicated software, it keeps you focused on what truly matters using simple, effective tools and techniques.
Swan has almost 2 decades of coaching & mentoring experience and helped hundreds of entrepreneurs and (family) leaders transform overwhelm into clarity and success .
The SYSTEM8® Smart Tools are part of her proven SYSTEM8® framework — now simplified into digital tools
you can use anytime, anywhere.
Each tool is crafted to help you overcome overwhelm & stress and regain control, optimise your workflow and reclaim your freedom — at a fraction of the cost & time
of 1:1 coaching.
is a stand-alone tool leading you on a clearer, more focused path toward your dreams & goal in just 10 minutes.
It is part of the wider SYSTEM8® Toolbox — a proven collection of tools designed to simplify your life & business while increasing clarity and control.
Every SYSTEM8® Smart Tool is designed to help you:
✨ Simplify your decisions and cut through the noise
✨ Overcome Blindspots & Strengthen the areas that work
well for you — personally & professionally
✨ Provide the next step & build habits that last, one small
focused shift at a time.
Start here - create momentum and achieve results instantly.
Each SYSTEM8® Tool works on its own, yet builds on the last, helping you stay focused, confident and in control.
Big & Small Rocks
The SYSTEM8® Smart Tool
"I feel so much less anxious and far more optimistic about my business after just one session with SYSTEM8® Coaching."
Julia
Manager, SYSTEM8® Client
"SYSTEM8® Toolbox helped me create systems around my priorities and me out of burnout"
Callan
CEO, SYSTEM8® Client
"The SYSTEM8® Toolbox gave me clear direction for both my business and persona goals - truly life-changing."
Marie
REA & Mum, SYSTEM8® Client
"The SYSTEM8® Toolbox makes it easy to understand where to focus- I gained clarity and confidence to move forward"
Angela
Start-Up Solopreneur, SYSTEM8® Client
